Sample Letters-Renewals

Sample Letter #1 – Request for renewal information

March 1, 20XX

Mr. Joe Client
123 Main Street
Anywhere, US
SUBJECT: Automobile Policy

Dear Mr. Client:

Your automobile policy is due to renew on 6/1/01. In order to keep your coverage current and obtain the best renewal price, we are in need of the following information:

  • Current list of drivers including license number and state of issuance
  • Current vehicle list including vehicle identification or serial numbers

We are enclosing a brief description of the coverage currently provided by this policy. Please review this summary and advise us of any changes that should be made, either at this time or at the renewal date.
In order to receive your renewal on time, it is important that we receive this updated information no later than 4/1/01. If we can be of any assistance, please don’t hesitate to contact our office.

Sincerely,

 

Andy Agent


Sample Letter #2 – Renewal binder transmittal

May 1, 20XX

Mr. Joe Client
123 Main Street
Anywhere, US
SUBJECT: Automobile Policy

Dear Mr. Client:
We are happy to enclose a binder of insurance for the renewal of the above policy effective June 1, 2001. We have ordered the renewal from the insurance company, but in the event it does not arrive by the renewal date, this binder will serve as evidence of insurance until the policy is issued.
We have also enclosed our invoice in the amount of $2,156.00. This is the estimated annual premium for the renewal policy. Payment should be made by the renewal date. If you wish to pay the premium on a monthly basis, please send a down payment of $650.00 and we will be happy to arrange for premium financing.
It is our sincere pleasure to arrange this insurance on your behalf. If you should have any questions or concerns, please don’t hesitate to contact our office.

Sincerely,

 

Andy Agent

Sample Letter #3 – Renewal policy transmittalJune 1, 20XX

Mr. Joe Client
123 Main Street
Anywhere, US

SUBJECT: Automobile Policy

Dear Mr. Client:

We are pleased to enclose the renewal of your automobile policy, which is effective June 1, 2001.
As you requested, we have arranged to finance your premium with Lowrate Bank and you should have already received your payment coupons. Payments are due on the 15th of each month and must be made promptly to avoid cancellation of your policy.
Please review your policy carefully, including any limitations and restrictions, and let us know if any changes are necessary.
It is our sincere pleasure to arrange this insurance on your behalf. If you should have any questions or concerns, please don’t hesitate to contact our office.

Sincerely,

 

Andy Agent